Evershot Parish Hall

Evershot Village Community Hall
Live Music * Meetings * Events

Privacy Policy

Who we are

We are a registered charity known as Evershot Parish Hall (Charity No. 206475) 

Our address is: Evershot Parish Hall, The Common, Evershot, Dorset DT2 0JY

Evershot Parish Hall is a registered UK charity (No. 206475) and operate this website under the jurisdiction of UK Law and regulated by UK Charity Commission. This policy document is required under UK GDPR and the EU Cookie Law.

Our websites are evershotparishhall.org and band-on.co.uk (known as ‘the site’)


If visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help us with spam detection. An anonymised string created from your email address may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your Gravatar profile picture is visible to the public in the context of your comment.


If you upload images to this website or send us images to use on this site, you should avoid uploading images with embedded location data (EXIF GPS) included. This is because Visitors to the website could download and extract any location data from images that contain the embedded location data.


If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies are removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day. When you use our online shop e.g. for purchasing event tickets etc., this activity requires cookies to enable that function. If you do not wish to accept cookies from this site, or any third party embedded service (including Google or Vimeo etc.,) then you should change your browser settings to block cookies and/or discontinue using this site. Note that online sales or bookings cannot be made without the use of Cookies and you may lose other site functionality that could impede your user experience.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website, such as Vimeo.com, Youtube.com, MailChimp, Google (Fonts) etc.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

We do not sell your data to anyone. It is carefully maintained by our authorised charity officers for the purposes of communicating our community events to you and may be held for statutory accounting purposes if you make a purchase from this site or at an event. We use the MailChimp system for sending our event notification emails.

We may share immediate data with our security providers such as Defiant Inc. for the sole purposes of detecting and deflecting attempts to damage or hack into this site. This information may also be shared with law enforcement agencies for the purposes of prosecution if we become aware of criminal activity or nefarious use. We may use Google Analytics to see how Visitors use our site and to help us improve your experience and the content we provide. These statistics are anonymised to help protect your identity and may also include collected information about your location and device, the type of web-browser, as well as the pages you visited, how long you spent, and what you viewed/accessed etc. Note if you request a password reset for an account on this site, your IP address will be included in the reset email.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register as customers on this website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information. When you use our online shop to purchase event tickets or make hall bookings or reservations, your customer data and purchase data inc. payment data is stored on a secure third-party shop system: square.com / eventbrite.com. We do not hold that data on this site. Your payment data is obfuscated and no complete card details are retained on these third-party e-commerce platforms. We may retain customer data as part of our accounting records in these systems for up to 2 years to cover the current accounting period and extended while we make up our accounts, which we then archive for up to 7 years, in line with UK accounting practice. When you join our mailing list, this is exclusive to Evershot Parish Hall and our Band On team. We will retain your contact details until you unsubscribe from our list. We may contact you once a year to re-verify you still wish to remain on our mailing list and for you to update your personal information if it is incorrect or out of date.

What rights you have over your data

If you have joined our mailing list you can unsubscribe at any time using the link provided on our emails. If you unsubscribe, the details you provided will be deleted automatically from our system. If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This is known as a Data Subject Request (DSR). This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service, and your IP address and activity will be checked through an automated anti-malware/security system, to help us protect our site and your personal data.

How to contact us

To contact us in respect of this (or any other) policy, or to make a DSR, or to help us correct information, use any of the following methods. Write to: The Board of Trustees, Evershot Parish Hall, The Common, Evershot, Dorset DT2 0JY

E-Mail: trustees@evershotparishhall.org